Once a unit/department begins to accept funds for the sale of products or services, they are considered a "merchant." To accept credit cards as a method of payment, you must operate under a merchant account. Credit card issuers provide each merchant account with merchant numbers, also known as Merchant ID’s (MID), which uniquely identify its credit card transactions.

All merchant accounts, payment application systems, payment gateways and credit card equipment must be established for use through the E-commerce Committee prior to purchase. More detailed discussion of fees is considered when a department meets with the E-commerce Committee to discuss direction, business processes and viable e-commerce setup for the department.

There are two ways to operate as a merchant to receive credit card payments:

  1. Accepting online payments
  2. Accepting payments in-person at point of sale (e.g., credit card terminal)


Credit Card Processing Fees

Merchant Fees:   Learn more...
• Set-up fee $99.00  
• Interchange & Merchant Services Fee 1.5% - 2.5% of transaction  
Payment Application Fee:   Learn more...
• Touchnet Partner Implementation Fee $1,250.00  
• TouchNet Partner Annual Maintenance Fee $1,500.00  
Payment Gateway Fees Varies Learn more...
Credit Card Terminal and Equipment Varies Learn more...

*Fees vary depending on the application and the gateway used

KU E-commerce Do's & Don'ts


  • Work with the KU E-commerce Committee for all your KU e-commerce needs
  • Allow plenty of time to establish your Merchant ID and e-commerce solutions (min. 1-3 months)
  • Read and comply with all KU e-commerce guidelines and policies


  • Use unauthorized e-commerce vendors, including Square, PayPal, etc.
  • Conduct e-commerce at KU without an official Merchant ID
  • Initiate conversations or contracts with external vendors without the assistance of the E-commerce Committee